Question 8: Do you have experienced and effective user representation?
21 Ways to Excel at Project Management
Good Practice: An experienced user representative should be appointed to work in partnership with the project manager. The user representative will lead the user group and be responsible for all business input to the project.
It is important to keep the whole process user driven, and ultimate ownership of the project must rest with the business. You must ensure you have enough user resource to drive the project forward. If this is not available, you should stop the project. Follow a 'no surprise' approach with the user group. This requires regular communication and 'telling it like it is'.
- Insufficient resources made available.
- User representative made available part-time.
- Underestimating the amount of user input needed during ALL stages of the project.
- Business input does not end with a User Requirements Specification.
Notes: As the project moves into the design, development and user pilot stages, considerable and continuing business input is needed to define requirements at a much lower level of detail and to answer the many questions that arise.
Warning Sign! When users are not a willing part of the project team.